The type of solicitor certification
The type of certification depends on the document and its purpose. Examples include:
- Certified copy – confirming a copy is a true and accurate reproduction of the original.
- Certified original – confirming the authenticity of the original document.
- Signature witnessing – stating that the solicitor saw the document being signed, using phrases such as "signed in my presence" or "witnessed by".
For apostille purposes, certification must be done correctly:
- The solicitor must sign in their own name (not the firm’s name).
- The date must be clearly shown.
- The wording must match the document type and intended use.
Incorrect certification is one of the most common reasons for FCDO rejection.
Why Do Documents Need Solicitor Certification?
When applying for an apostille in the UK, certain documents must first be certified by a solicitor before they can be accepted by the Foreign, Commonwealth & Development Office (FCDO). Solicitor certification confirms the authenticity of the document and ensures it meets the UK legalisation requirements. Without correct solicitor certification, the FCDO will reject the application, and the document cannot be legalised.
Documents that are not issued or signed by a public authority usually require UK solicitor certification before they can be legalised with an apostille.
Examples include:
- Company registration documents and business contracts
- Academic certificates, diplomas, and transcripts
- Personal legal papers such as powers of attorney or affidavits
Documents That Usually Do Not Require Solicitor Certification
Some official UK documents already include a recognised public official’s signature or stamp, which means they can be sent directly for apostille legalisation without solicitor certification. Common examples include:
- UK birth and marriage certificates
- Court-issued documents
- HMRC letters and official tax documents
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